Business Process Automation (Workflow)

workflowAll companies operate according to a set of standard procedures which typically require the passing and approval of a set of information, documents and/or comments/communications.

A typical process, such as a new account approval, may involve emails, forms, signatures and checks with external data. These processes can usually be categorised as either a 'pre-defined' workflow eg. Loan approval, or an 'ad-hoc' process
eg. Incoming post.

More Efficient Business Processes

When a business process has some elements in document format (electronic or paper) then it becomes very difficult to track where in the process it is, where any bottlenecks are and also to make any changes to the process after it has started.

We suggest that you contact us to arrange a meeting with one of our business consultants who will then analyse your business processes and costs and recommend ways in which you can automate and improve them.

 

Business process improvements:

  • Tracking where in the process the documents are
  • Spotting bottlenecks in business processes
  • Dynamically reassigning work based on abscence or workload
  • Keeping end to end audit trails for compliance
  • Saving staff time by using electronic routing and forms
  • Reducing lost paperwork or delays
  • Giving managers real time process reports
  • Integration of data between multiple applications
  • Instant and automated filing and archival of forms/documents

Further Information on our Workflow Solutions

Some of our products and services which our business consultants may recommend include:

  • FileStore BPM - A graphical BPM/Workflow solution which is totally web based .
  • FileStore EDM -A modular web based EDM solution scalable from 1 to thousands of users.
  • Kofax Ascent Capture - A workflow based document scanning and capture solution which closely integrates with FileStore.
  • FileStore Online - A contracted web based document management service at a low monthly cost

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

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Workflow

Bespoke Solutions

"the final solution they ...(DCS)..implemented was completely matched to what we wanted to achieve."

£150k admin cost savings

"We have estimated that in the first year alone DCS's FileStore HR solution has saved us over £150,000 in administration costs alone."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610