Outsourcing Services

DCS provide outsourced scanning, data capture, document management, document conversion and processing services.

Our clients include the National Archives, MOD, Home Office, over 50 local authorities and some of the UKs largest private and public companies.

All outsource services are covered under our ISO9001:2000 procedures which are externally audited on a regular basis. DCS also, where applicable, ensure that our scanning services follow the guidelines of BS BIP0008 for the legal admisibility of scanned documents.

For further details on each of our outsource services click on the links below or call us now on 01753 616720.

Document scanning

Using our sophisticated Kodak high speed duplex scanners and Kofax Ascent Capture software we have the capacity to scan over 500,000 pages per day into most formats including TIF,PDF, DJVU, GIF or JPG. All scanning is performed to very strict quality standards with full logs kept for audit purposes.

Drawing scanning

Over 5000 drawings can be stored on a CD-ROM making this a far more efficient form of storage than microfilming your drawings. We can also convert paper drawings into fully structured CAD files.

Microfilm scanning

We can scan your microfilms and archive them with all your other documents so any user can access them instantly from their desktop. DCS can scan all forms of microfilms including rolls, microfiche, COM, 16mm up to full plate and even X-Rays and photographic negatives.

Microfiche scanning

Whether you have high density COM fiche, jackets or mixed 16 & 35mm (eg. planning applications) we can scan them in to a high quality and at a reasonable price. Our automated scanners can handle approx 100 frames per minute. DCS can also extract data from microfiche such as company record listings and other data into spreadsheet or database format.

Book scanning

DCS have specialised book scanners to delicately handle the scanning of even the most fragile book and documents without any contact to the original pages. This can be done in either b+w, greyscale or colour. Once scanned images can be converted into PDF, HTML or other formats making them instantly accessible on the web and even full text searchable. 

CAD drawing digitising

We can convert drawings from paper into CAD format. There are options for either automatic conversion or a high quality trace over service which can include structured layering and other work. We support AutoCAD, Microstation and most other formats via DXF.

Data Entry

Our data keying bureau can type data from documents using single or double key entry giving high accuracy data input at low cost. Our operators can process hundreds of thousands of data fields per day at far lower cost than doing it in-house.

OCR conversion

DCS have developed our own sophisticated OCR and HTML conversion software which can accurately and cheaply convert large volumes of paper information into electronic form. The files we can supply include MS Office, HTML, SGML, XML, PDF, TXT, Spreadsheets and many more.

EDMS Conversion

DCS offer a wide range of EDMS format conversion services from one system to another. We can read most optical, WORM, CD, tape and disc data formats and convert both the image/document files as well as the associated index data.

PDF conversion

Adobes Acrobat PDF is one of the most popular file formats for publishing technical or highly structured documentation on the web. DCS offer specialist conversion services to this formats including conversion into all varieties of PDF and optional services to optimise them for web distribution.

Bates labeling

Bates labelling is a specialist permanent marking of documents and/or scanned images which ties them in relation to each other in a unique and specific sequence. This service is typically used by law firms for the preparation of case material. 

Data Conversion

DCS offer a wide range of data format conversion services from one system to another. We can read most optical disks, WORM drives, CD/DVDs, tape and disc data formats and convert both the image/document files as well as the associated index data.

Consultancy

DCSs business consultants are all accredited with CDIA+ accreditation (Certified document imaging architect). This is the only widely available independant industry certification of the quality of a consultants skills. Our consultants can advise you on archive and records management strategies as well as best scanning practice and BS BIP0008 and ISO15489 compliance.

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

Brochures

Whitepapers

Outsource Services

Outsourcing Services

Fast turnaround

"DCS scanned all 3,000 of our employee files and uploaded them to their FileStore HR solution in only 2 weeks."

Volume data conversion

"DCS have so far converted over 200,000 patient record files for our trust from paper to digital format. This is something which we could never have achieved ourselves."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610