Mailroom Automation Solutions

DCS's mailroom automation solutions allow you to capture, route and process important information as soon as it enters your business by merging multiple channels into a single traceable information handling process.

Data Capture Solutions - Document Management Software, Services and Solutions

Document Management Solutions

Businesses view and process thousands of documents every day and storing and managing these documents can be time consuming and costly.

Business Process Automation Solutions

Every day businesses have to process information which, when done manually, can take a considerable amount of time such as client account opening, invoice processing and expense submission and approvals.

Human Resources Solutions

DCS's solutions for HR departments focus around improving the management and compliance problems of your employee files and records.

Records Management Solutions

DCS's records management solutions allow companies to implement a full lifecycle management of their key business records.

Governance, Risk management and Compliance Solutions

Businesses are increasingly being more closely monitored and regulated so it's vital that correct procedures and best practice guidelines are followed to ensure your company operates in accordance with regulations, laws, best practice standards and contract obligations.

Archive Document Storage

DCS operate a large volume document and data storage service which can be combined with either physical or scanned/electronic retrieval of document data.

Our facilities can handle thousands of boxes and are securely stored under our tight ISO9001:2000 procedures with state of the art box tracking and management.

Retrieval requests can be issued via our easy to use online web request system which keeps you informed 24/7 on the status of your requests, who made them and whether or not you have approved them.

Advantages of Offsite Document Storage

Reduce your risk from natural and manmade disaster
Boost your compliance efforts
Diminish opportunities for internal theft or fraud
Free up space for offices or operations
Trim employee, training, and technology costs
Use our experience, technology and procedures

Services - Document Storage

Secure Storage
Deep store (low cost) or Near store (High availability) options
Document Management & Tracking
Transportation, Shipping, Digital Delivery
Consulting
Inventory and Cataloguing
Destruction

Maximum Protection

Our document storage facilities are miles away from high risk areas, yet your documents are always within quick reach. These facilities are buried several hundred feet below natural and manmade disasters, safeguarding your documents from fluctuations in temperature and humidity. They are hidden from view and employ numerous physical, procedural and technological security measures to keep your documents far from prying eyes.

Document Management & Tracking

Every item we receive is identified, bar-coded, and tracked. We provide you a chain-of-custody record, keep everything organized, ensure your documents are always within reach, and bill only for the services you desire.

Transportation, Shipping, Digital Delivery

Our company-owned fleet of trucks and vans picks up and delivers across the nation, every day. We ship using a variety of third party carriers. We can retrieve a document, scan it and upload it to an encrypted site for download. Within minutes if necessary.

Consulting

Our staff offers guidance on how to approach a seemingly daunting document storage situation. A Certified Records Manager (CRM) is available to help guide you in crafting a records management program, disaster recovery program, and more.

Inventory & Cataloguing

Use our experience and technology to efficiently inventory and catalog your documents and records, on site or off site. We can periodically inspect your items, organize them, repackage them, and re-label them.

Destruction

When you request destruction of one item or a thousand boxes, our bonded employees carefully and methodically identify, verify and destroy using the method you request. Then we hand you a Certificate of Destruction for your records.

Find out more about DCS solutions and services

For more information about Data Capture Solutions software and services please call us on 01753 616 720 or complete our contact form for a fast, tailored response.

Business solutions

Free Whitepapers

Recent News

Kofax Solutions Improving Patient Service
Kofax has announced that sales of Kofax solutions to healthcare providers in the U.S. have continued to show strong growth, with orders from multiple new...

UK Councils Must Improve Digital Security
Throughout the UK local councils have been told they need to be better prepared against the threat of digital attack following several reports which called...

Third of UK Consumers Leave a Supplier Due to Poor Service
A recent survey by YouGov on behalf of Kofax a leading provider of capture enabled business process management (BPM) solutions has found that 35% of UK adults...

Outsourcing Services

Value exceeds cost

"The cost of implementing this has been minimal compared to the value it provides."

£150k admin cost savings

"We have estimated that in the first year alone DCS's FileStore HR solution has saved us over £150,000 in administration costs alone."

Products
Solutions

Kofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

FileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

Document management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

Invoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes.

sales processing Sales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automation Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

Case management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

Previous Next