DCS UK – experts in mailroom outsourcing, document scanning and document management.

Mailroom Outsourcing

The mailroom functions of a company can be a large administrative overhead and combined with an increasing move towards distributing documents/mail electronically upon receipt this can become a major problem with large capital outlays required for scanners and other IT.

A digital mailroom allows organisations to increase responsiveness, capacity and productivity while reducing labour costs, errors and business risk.

DCS are experts in mailroom services and can recommend and implement digital mailroom solutions that take full advantage of our Scanning Software, document management and workflow solutions depending on your requirements.

DCS mailroom solutions include:

1. An on premise installed mailroom solution
2. A hosted system which can be access from any site
3. A fully managed outsource mailroom service

Benefits of DCS digital mailroom solutions:

Reduced cost of processing

Eliminate postage costs

Eliminate copying costs

Faster processing

Improved traceability

Workload balancing between offices

Massive reducing in overheads

Greater business flexibility and agility

Convert overhead costs into 'per click' charges

Improved service levels and reliability

Mailroom automation need not mean outsourcing or automating all your incoming mail, DCS know that the best approach is often to focus only on business critical mail, which benefits the most from outsourcing or automation.

Many of our clients use us for mail shot responses, customer service reply paid cards, surveys or other mailing functions via a redirected PO Box number to our offices. This takes the pressure off limited internal resources and also means that we can capture the data from the returns and publish it to you in very short timescales.

Besides mailing returns we can also handle redirected remote office mail, application forms, correspondence and all other formats to ensure that you receive your mail in a timely and cost effective manner.

Contact DCS on 01753 616720 or contact us to discuss your mailroom automation requirements.

document management Reduces storage Costs
Dramatic reductions in document storage and management costs. This applied to both current documents and archive documents.

document record finding Reduces time to find information
Reduced time locating information gives better productivity and lower staff costs.

business automation Reduced operational costs
More efficient transactional processing results in lower operational costs, especially of mail handling and invoicing.

document management cloud No capital costs
A cloud or SaaS solution means no capital costs and you simply pay for the service as you use it.

document management cost effective Simple per document user charge
For businesses with variable demand we can bill on a per document basis, so you only pay for what you use.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

document management Improved Staff Productivity
Team members can quickly search and find documents so increased staff productivity.

Compliance
Easy to show compliance with new business legislation.

Manage legacy applications
Using document imaging legacy applications can be integrated at minimal cost.

secure document storage Secure Document and Data Storage
As an ISO27001 certified company, our SaaS / Cloud solution provides you with a safe and secure storage solution within the UK.

secure document management Security Control
Authorised and access permissions ensure your documents are only accessed by authorised staff or team members.