Data Input / forms entry

If you send out survey forms, standard response cards, applications or order forms then the extraction of data from them can be automated and reduce entry costs substantially.

Our software can read barcodes, handprint text, OMR codes and even verify addresses and signatures.

If you are a mail order company or handle customer survey forms then you are familiar with the problem of having thousands of forms being returned to you and having to manually enter information from them into a database or other system.

DCS can offer a full forms processing service from design and printing through to mailroom receipt of returns and the final data capture and analysis of results.

The systems we use can cope with thousands of daily returns and accuracy is guaranteed by a duplicate computer OCR recognition and manual visual checking/correction.

Our software can even cope with hand printed (ICR) text!

Often data is too poor quality or varied for automatic OCR or form capture to be successful which means manual data keying is required.

We can also accept existing client scanned documents and index these according to your own specifications.

• Our costs are typically far lower than in house staff
• Our data entry services can be used stand-alone or part of a post checking process for OCR or Form Capture
• Our large dedicated data entry team can perform single (one pass) data entry or a double pass entry by separate operators which increases accuracy
• Data entry is usually performed from original scanned images but can also be done from the original paper such as cheques, statements or other forms
• All data entry is verified by our own client-server database system which enables supervisors to check operator accuracy and throughput
• Prices are usually quoted per 10,000 characters input which means you only pay for actual accurate data

Data entry services

If you have thousands of survey forms, address listings, computer printouts, transaction slips, invoices or other information which needs specific data extracting into computer format then you need the DCS data capture service.

We have over 50 staff backed up by sophisticated computer automatic recognition systems which give a capacity to extract and verify millions of keystroke characters per day.

Certain form data can be automatically computer OCR extracted. Examples include standard form layouts, barcodes and tick boxes. These are then manually verified to give a 99.99% or higher accuracy level.

Where information is not standardised such as address fields then we can manually key the information required from image or paper. An independent operator then re-keys the data which is then compared with the original set and corrected if a discrepancy is found.

Our data entry service projects have included high volume:

• Paper to HTML or XML conversion (including layout and table formatting)
• Paper to MS Office Word or Excel
• Transcription from audio data
• Data cleansing and checking
• Paper to SGML, Adobe Acrobat and Illustrator

DCS can also carry out additional data processing services such as postcode verification, cleansing, de-duplication and joining to other data tables.

For more detailed information on our Data Key Entry Services , please click here to visit our formas capture web page.

Contact DCS on 01753 616720 or click here to contact us for a specific quote on your particular project.