Online document management

online document managementOnline document management systems help you store and manage your documents efficiently saving you both time and money.

The key benefits include:

  • Improved collaboration and sharing
  • Make compliance with standards easier
  • Eliminate paper storage costs
  • Reduce errors from lost documents

An online document management system works by converting all information into electronic format for easier storage and retrieval.This information includes electronic files but can also be paper based records and email and phone messages.

With an online system, documents are automatically stored in a searchable secure online database, with document access permissions and security.

FileStore EDM online system:

  • Access your document online from anywhere.
  • Quickly search online for documents.
  • Maintain document safety and security.
  • Easily update, administer and audit all online access to your documents.
  • Online systems reduce document handling costs.
  • The FileStore online document management system will link to your existing software.
  • Show compliance quickly and easily with new business legislation.
  • File documents in multiple places.

Online document management benefits:

  • Online storage eliminates paper document stores
  • Online document management systems allow multiple location document access
  • Improved legal compliance
  • Improved staff productivity through online access

Management solutions

Document Scanning Business Process Management Business Compliance Purchase to Pay Business Outsource   

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Free Whitepapers

Document Management

Time Savings

"Handling supplier payment queries now takes far less time as we can immediately see where invoices are in the approval process."

Volume data conversion

"DCS have so far converted over 200,000 patient record files for our trust from paper to digital format. This is something which we could never have achieved ourselves."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610