Document Management Solutions

Document Lifecycle Processes

Most companies today are more accutely aware of how much their document lifecycle processes are costing them. Irrespective of whether these documents are held in paper or electronic format they still require management and control through their lifecycle.

This lifecycle typically entails:

Creation
Editing / Use / Reference
Archival
Disposal

Although filing them in cabinets or in directories on a fileserver can address some of the problems arising it does not give a total 'end to end'
management, compliance and optimal cost solution. We suggest that you contact us to arrange a meeting with one of our business consultants
who will then analyse your total document lifecycle process and costs and recommend ways in which you can improve them.

Information on our Solutions for Document Management

Some of our products and services which our business consultants may recommend include:

FileStore EDM - A modular web based EDM solution scalable from 1 to thousands of users.
Alchemy - An document archival solution where only limited access is required
Kofax Ascent Capture - A scanning and capture solution which closely integrates with FileStore and Alchemy
Scanning Services - A set of scanning services covering all types of original material formats
FileStore Online - A contracted web based document management service at a low monthly cost

How can our solutions and services help you?

Here are some of the improvements you can expect:

Eliminating wastage of productive space by holding large paper file archives
Reducing misfiled or lost documents
Improving control and visibility of documents routed for approval
Reducing business risks in just keeping one copy of files
Easier compliance with FOI Act
Easier compliance with industry legislation
Keeping track of who did/saw what and when
Sharing information between remote offices and workers
Integrating information held in documents with other databases
Capturing large volumes of information from documents
Creating online archives of documents
Archiving paper, emails, faxes, MS Office documents in a single system

Kofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

FileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

Document management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

Invoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes.

sales processing Sales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automation Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

Case management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Mailroom Automation Solutions