Document Management
What Problems do Companies Typically Face?
Most companies today are more accutely aware of how much their document lifecycle processes are costing them. Irrespective of whether these documents are held in paper or electronic format they still require management and control through their lifecycle.
This lifecycle typically entails:
- Creation
- Editing / Use / Reference
- Archival
- Disposal
Although filing them in cabinets or in directories on a fileserver can address some of the problems arising it does not give a total 'end to end'
management, compliance and optimal cost solution. We suggest that you contact us to arrange a meeting with one of our business consultants
who will then analyse your total document lifecycle process and costs and recommend ways in which you can improve them.
How can our solutions and services help you?
Here are some of the improvements you can expect:
- Eliminating wastage of productive space by holding large paper file archives
- Reducing misfiled or lost documents
- Improving control and visibility of documents routed for approval
- Reducing business risks in just keeping one copy of files
- Easier compliance with FOI Act
- Easier compliance with industry legislation
- Keeping track of who did/saw what and when
- Sharing information between remote offices and workers
- Integrating information held in documents with other databases
- Capturing large volumes of information from documents
- Creating online archives of documents
- Archiving paper, emails, faxes, MS Office documents in a single system
Further Information on our Solutions for Document Management
Some of our products and services which our business consultants may recommend include:
- FileStore EDM - A modular web based EDM solution scalable from 1 to thousands of users.
- Alchemy - An document archival solution where only limited access is required
- Kofax Ascent Capture - A scanning and capture solution which closely integrates with FileStore and Alchemy
- Scanning Services - A set of scanning services covering all types of original material formats
- FileStore Online - A contracted web based document management service at a low monthly cost
Contact us now to request further details or arrange a meeting with one of our business consultants.
