Mailroom Automation Solutions

DCS's mailroom automation solutions allow you to capture, route and process important information as soon as it enters your business by merging multiple channels into a single traceable information handling process.

Data Capture Solutions - Document Management Software, Services and Solutions

Document Management Solutions

Businesses view and process thousands of documents every day and storing and managing these documents can be time consuming and costly.

Business Process Automation Solutions

Every day businesses have to process information which, when done manually, can take a considerable amount of time such as client account opening, invoice processing and expense submission and approvals.

Human Resources Solutions

DCS's solutions for HR departments focus around improving the management and compliance problems of your employee files and records.

Records Management Solutions

DCS's records management solutions allow companies to implement a full lifecycle management of their key business records.

Governance, Risk management and Compliance Solutions

Businesses are increasingly being more closely monitored and regulated so it's vital that correct procedures and best practice guidelines are followed to ensure your company operates in accordance with regulations, laws, best practice standards and contract obligations.

Disaster Recovery

What Problems do Companies Typically Face?

All companies face the threat of potentially losing their company records and data. Digital information tends to be much easier to protect as multiple copies are quickly and cheaply made and vast quantities of data can be stored at multiple locations.

What happens to your business though in the event of a fire or flood which may destroy all of your paper records ?

Most businesses have little if any protection for these records and any that do need to spend a lot of money to protect them by employing fire safes, multiple copies, microfilms or off-site storage. All of these create additional problems in the form of delayed retrieval times, especially if multiple offices require ongoing access.

Digitally scanning documents can therefore give you the benefits of reduced storage and access costs together with reduced business risk.

DCS can offer either a fast 'one-off' full backfile scanning service OR we can store your documents and then scan them 'on demand' which spreads the cost over time but also instantly resolves any storage space problems.

This scanning service can then be combined with us implementing a document management solution either installed on-site or contracted as a monthly paid for service.

You could therefore have millions of pages of documents stored, managed and with a migration plan to digital format all in place in days but only paying for it on a low cost monthly payment.

Our FileStore solution can be implemented at your site and we can hold a backup copy of your data on our servers ready to be instantly available
via any web client in the event of a disaster at your site. This FileStore Online service would look identical to your end users and so no disruption
would be caused.

How can our solutions and services help you?

Here are some of the improvements you can expect:

Reduced exposure to business risk
Reduced down time in the event of a disaster occuring
No change of service in the event of failover
Very low costs with no hardware infrastructure to worry about
The ability to synchronise remote site backups / data exchange
Reduced IT support and management costs

Further Information on our Solutions for Disaster Recovery

Some of our products and services which our business consultants may recommend include:

FileStore EDM - A modular web based EDM solution scalable from 1 to thousands of users.
FileStore Server Synchronisation Module - Allows automatic synchronisation of data between different sites.
Scanning Services - Digital storage of your paper records
FileStore Online - A contracted web based document management service at a low monthly cost

Find out more about DCS solutions and services

For more information about Data Capture Solutions software and services please call us on 01753 616 720 or complete our contact form for a fast, tailored response.

Business solutions

Free Whitepapers

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Business Compliance

Volume data conversion

"DCS have so far converted over 200,000 patient record files for our trust from paper to digital format. This is something which we could never have achieved ourselves."

Double the invoice volume

"Our accounts payable team can now process more than double the amount of invoices they could previously and we have also reduced the approval process time by 30%."

Products
Solutions

Kofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

FileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

Document management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

Invoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes.

sales processing Sales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automation Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

Case management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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