e-Invoice Solutions

e-Invoicing is a cost efficient way of handing your accounts function. It saves on paperwork and is faster. There are hodden benefits of fewer errors.

invoice processing services

The DCS e-Invoice service can be tailored to suit your requirements and can covers the following processes:

  • Invoice Scanning with high quality Kodak scanners
  • Invoice data capture from paper using the  highly automated invoice capture software to extract header and/or line item data at over 10,000 invoices per hour
  • Invoice Data Matching, validating data against POs, GRN's and other data to ensure an accurate and precise match
  • Invoice Coding and Internal approval with the most advanced invoice approval software. DCS can code invoices with cost centre and department codes and then forward for approval using a simple web interface
  • Management Reporting – Reports can be sent to you on a daily basis covering whatever statistics and exception reporting you require from the e-Invoices.

If you would like a free comparison of your 'in-house' vs 'outsource'costs then please call us now on 01753 616720 to arrange a consultation.

Outsourced Invoice processing service

DCS can provide a fully outsourced invoice management service. This can be implemented as a long term trial or as an immediate cost saving solution in order to deliver benefits without any capital expenditure.

The DCS eInvoice processing service includes:

  • Receipt of eInvoices
  • Scanning of paper original copies of invoices
  • Full logging of each eInvoice transaction
  • Data extraction of both header and line items
  • Validation of invoice data for correct values, codes, etc
  • Matching of invoices to purchase orders
  • Exception handling
  • Full management reports

This outsourced eInvoice processing service can at a later stage be migrated to the clients own facilities with a phased and managed transfer of eInvoice processing equipment, system configuration and even staff thereby giving a low cost, low risk project startup.

White Papers on Invoice Processing:

Automated Invoice Processing [PDF 118KB]

Find out more about DCS solutions and services

For more information about Data Capture Solutions software and services please call us on 01753 616 720 or complete our contact form for a fast, tailored response.

Finance department solutions

     Purchase to Pay Case Claims  Business Outsource  Document Scanning 

Costs down by 50%

"DCS have reduced our 'per invoice' transaction processing costs by 50% and that is after only a few weeks of implementation."

"Handling supplier payment queries now takes far less time as we can immediately see where invoices are in the approval process without even leaving our desks."

Free Whitepapers

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Accounts Payable

Time Savings

"Handling supplier payment queries now takes far less time as we can immediately see where invoices are in the approval process."

Volume data conversion

"DCS have so far converted over 200,000 patient record files for our trust from paper to digital format. This is something which we could never have achieved ourselves."

 document managementReduces storage Costs
Dramatic reductions in document storage and management costs. This applied to both current documents and archive documents.

 document record findingReduces time to find information
Reduced time locating information gives better productivity and lower staff costs. 

business automationReduced operational costs
More efficient transactional processing results in lower operational costs, especially of mail handling and invoicing.

 document management cloudNo capital costs
A cloud or SaaS solution means no capital costs and you simply pay for the service as you use it.

 document management cost effectiveSimple per document user charge
For businesses with variable demand we can bill on a per document basis, so you only pay for what you use.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

 document managementImproved Staff Productivity
Team members can quickly search and find documents so increased staff productivity.

complianceCompliance
Easy to show compliance with new business legislation. 

legacy applicationsManage legacy applications
Using document imaging legacy applications can be integrated at minimal cost.

secure document storageSecure Document and Data Storage
As an ISO27001 certified company, our SaaS / Cloud solution provides you with a safe and secure storage solution within the UK.

 secure document managementSecurity Control
Authorised and access permissions ensure your documents are only accessed by authorised staff or team members.


world access document filing Central Filing
Documents are files in a central location, allowing easy access to data anywhere in the world..

easy to update document managementEasy to Update
Easy to update, administer and audit your documents. 

archive document managementFaster to find old records
Archived documents can be more quickly retrieved. 

eliminates paper wastageLess wastage
Eliminates paper and wasted time from your business processes


Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610