DCS UK – document scanning and document management for more efficient accounts payable.

Accounts Payable

An efficient accounts payable function is important to ensure that liabilities are recognised quickly, cashflow is better managed, suppliers are kept 'on-side', late payment charges are minimised and early payment bonuses are maximised.

DCS have a proven expertise in helping deliver this and our solutions and services can be flexibly implemented and easily integrated with your existing processes and ERP/Accounts systems.

Our solutions can either be installed at your site/s or you can contract it as a 'per invoice' outsourced service covering everything from PO Box receipt at our premises to uploading of matched data onto your ERP system.

Our solutions can support integration with most ERP and accounts software including Sage, SAP, CODA, JD Edwards, Agresso

How can our solutions help an accounts payable department?

Saving A/P staff invoice processing time by 50-75%

Saving invoice approvers time and reducing approval delays

Automating document/invoice filing

Elimination of paper filing and storage costs

Earlier identification of company liabilities

Easy integration with procurement and matching processes

Reduction in late payment charges

Maximising early payment bonuses

Compliance with Inland Revenue and HM Customs requirements

Automatic distribution for approval to pre-set approver list

document management Reduces storage Costs
Dramatic reductions in document storage and management costs. This applied to both current documents and archive documents.

document record finding Reduces time to find information
Reduced time locating information gives better productivity and lower staff costs.

business automation Reduced operational costs
More efficient transactional processing results in lower operational costs, especially of mail handling and invoicing.

document management cloud No capital costs
A cloud or SaaS solution means no capital costs and you simply pay for the service as you use it.

document management cost effective Simple per document user charge
For businesses with variable demand we can bill on a per document basis, so you only pay for what you use.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

document management Improved Staff Productivity
Team members can quickly search and find documents so increased staff productivity.

Compliance
Easy to show compliance with new business legislation.

Manage legacy applications
Using document imaging legacy applications can be integrated at minimal cost.

secure document storage Secure Document and Data Storage
As an ISO27001 certified company, our SaaS / Cloud solution provides you with a safe and secure storage solution within the UK.

secure document management Security Control
Authorised and access permissions ensure your documents are only accessed by authorised staff or team members.