High Volume Document Scanning

High volume A4/Letter Document Scanning

DCS operate one of Europe's largest document scanning services. Using our sophisticated high speed duplex scanners we have a capacity to scan over 500,000 pages per day into most formats including TIF, PDF, JPG and many more.

Our scanners can handle B+W, colour and any size up to 36" wide and all scanning work is accomplished using Kofax Capture combined with VRS image enhancement software to guarantee the best quality images from even the worst quality originals. Scanning your documents into digital form can bring you many benefits.

Benefits of converting your documents to electronic format

Get rid of your wasted filing space

Whether you have invoices, project files, correspondence, books/magazines, purchase orders or other documents to scan we can recommend the best way to do it and finish the job quickly, to a high quality and at a low cost! Typically you can store 3 filing cabinets of information on one CD ROM thereby saving thousands of pounds per year on document storage space.

Reduce your administration costs

According to a Gartner consultants survey, a typical office worker can spend around 40mins every day in finding documents upon which they perform their business tasks.

A document management solution, in conjunction with scanning your documents, will cut this time at least in half. Therefore a department with 20 staff could save over 250 hours in time per month. At a cost of say £10 per hour this equates to £2500 saving per month per 20 staff!

Risk management & loss of information

Businesses today should have contingency plans in place to cover the catastrophic loss that could happen as a result of flooding, fire, terroism or other disaster. Most companies have regular tape backups of their electronic data but what about backups of all your paperwork?

A recent report indicated that companies which suffered a major loss of information due to fire typically went out of business within 12 months. Document scanning and archival enables you to have multiple copies of your documents on and off-site and these can be re-instated within minutes of any disaster so staff can carry on their work.

Quality control is a priority!

All documents are scanned to our externally audited ISO 9001 Quality Assurance procedures and we also follow the BS DISC PD0008 recommendations for the ' Legal admissibility of scanned information'.

DCS are one of the few UK approved contractors for the provision of scanning services to the Home Office, MOD and National Archives. You don't want to be QA checking your suppliers work so make sure you can TRUST who scans in your documents to the high standards you expect!

A custom tailored service to suit you

We can collect your documents direct from your office anywhere in the UK and once scanned we can even securely shred them if required supplying an appropriate security certificate as proof. If you require on-site assistance to pack, sort or collate documents then we can provide this and project manage the whole end to end service as well.

A Totally Secure and Confidential Service DCS are one of the few suppliers approved and used by the MOD, Home Office and National Archives. Our security is audited on a regular basis to ensure that your documents are safe in our hands.

Free Document Management Software

Once scanned we can return the documents on CD-ROM in our FREE document search/viewing database or alternatively we can load your documents into our Filestore online service for secure password protected access anywhere in the world. Documents can then be searched for on a number of user definable fields which means a single document can be located and viewed in under a second.

We also have extensive experience in scanning documents and loading them into other EDM systems such as Documentum, Filenet, Microsoft Sharepoint and other systems thereby enabling you to outsource your high volume scanning requirements where in-house resources cannot cope.

Find out more about DCS solutions and services

For more information about Data Capture Solutions software and services please call us on 01753 616 720 or complete our contact form for a fast, tailored response.