DCS UK - FileStore Server Synchronisation module

What is FileStore Server Synchronisation?

Many organisations need efficient distributed document and information storage but without the requirement to have expensive inter-office WAN links.

FileStore Server Synchronisation provides the solution allowing data to be accessed on a local network from a central cache. This system helps maintain data continuity and security, while reducing risk.

What does FileStore Server Synchronisation do?

Server Synchronisation allows you to keep local information access within the local network so documents are fetched from a local 'cached' store without having to retrieve them over low-speed wide area network links.

Should a user requires a document which is not cached locally then it will be fetched automatically from a remote server without any intervention required.

Documents can be synchronised on a dynamic basis as changes occur or on a pre-set schedule. In addition the pre-set schedule can be run overnight when network traffic is low.

Benefits and features

Reduce business risk

Automatic backup between sites for important business information

Transparent access between head office and remote offices

Reduction in wide area network traffic

Secure data transfer over VPN's or leased lines

Allows you to operate either a single 'global' server or a set of synchronised 'site' servers

Server Synchronisation can also be used to improve your disaster recovery plans. In the event of a site disaster your documents can be made instantly available from a synchronised remote backup site. Either you can install and operate this backup system or DCS can supply it as a contracted service.

Financial Benefits
Management Benefits
User Benefits

document management Reduces storage Costs
Dramatic reductions in document storage and management costs. This applied to both current documents and archive documents.

document record finding Reduces time to find information
Reduced time locating information gives better productivity and lower staff costs.

business automation Reduced operational costs
More efficient transactional processing results in lower operational costs, especially of mail handling and invoicing.

document management cloud No capital costs
A cloud or SaaS solution means no capital costs and you simply pay for the service as you use it.

document management cost effective Simple per document user charge
For businesses with variable demand we can bill on a per document basis, so you only pay for what you use.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

document management Improved Staff Productivity
Team members can quickly search and find documents so increased staff productivity.

Compliance
Easy to show compliance with new business legislation.

Manage legacy applications
Using document imaging legacy applications can be integrated at minimal cost.

secure document storage Secure Document and Data Storage
As an ISO27001 certified company, our SaaS / Cloud solution provides you with a safe and secure storage solution within the UK.

secure document management Security Control
Authorised and access permissions ensure your documents are only accessed by authorised staff or team members.