Mailroom Automation Solutions

DCS's mailroom automation solutions allow you to capture, route and process important information as soon as it enters your business by merging multiple channels into a single traceable information handling process.

Data Capture Solutions - Document Management Software, Services and Solutions

Document Management Solutions

Businesses view and process thousands of documents every day and storing and managing these documents can be time consuming and costly.

Business Process Automation Solutions

Every day businesses have to process information which, when done manually, can take a considerable amount of time such as client account opening, invoice processing and expense submission and approvals.

Human Resources Solutions

DCS's solutions for HR departments focus around improving the management and compliance problems of your employee files and records.

Records Management Solutions

DCS's records management solutions allow companies to implement a full lifecycle management of their key business records.

Governance, Risk management and Compliance Solutions

Businesses are increasingly being more closely monitored and regulated so it's vital that correct procedures and best practice guidelines are followed to ensure your company operates in accordance with regulations, laws, best practice standards and contract obligations.

FileStore Online

What is FileStore Online?

FileStore Online is our web document management solution. It helps organisations in efficient managing of their documents and files using a web based system.

This means that your organisation can securely store their documents and files in electronic format in a way that makes them secure yet easily accessible. FileStore Online not only saves valuable resources, but also assists in improving organisational efficiency and productivity.

What does web document management provide?

Access - FileStore Online is a web document management solution that allows you to access documents from any location via web technology. Documents can be retrieved via internet, dial-up, VPN, Satellite and fixed pipe this allows users to configure the service for a variety of devices like PDAs, desktops and mobile phones.

As access is via a web browser organisations can benefit from more flexible working arrangements e.g. home-working, as documents can be accessed securely from any location.

Security - We use the highest level of firewall security available with protection levels carefully monitored and continuously updated. DCS is proud of its security and is an approved supplier to the Home Office and Ministry of Defence.

FileStore Online strikes a balance between giving justified users swift access while protecting your documents from unauthorised views.

FileStore Online document management also provides audit tools to monitor document usage and access levels. Plus by storing documents electronically and off site you have instant disaster recovery capability.

Scanned Documents - Working seamlessly with DCS scanning services FileStore Online is able to handle documents of all shapes and sizes including plans, drawings, microfiche, negatives and blueprints.

Viewing - As FileStore Online is a browser based, this means you don't need to install a special reader or programme software. Online was also created with commonly used solutions in mind and integrates seamlessly with both bespoke and 3rd party software including SAP, JD Edwards and Eware.

Low Cost - FileStore Online requires no high up front capital or additional hardware outlay and is a low cost 'pay as you go' expandable service. This makes FileStore Online very cost effective to implement and maintain.

Benefits and features

There are no high, up front capital or hardware outlay
Low cost pay as you go EDM service
Safe and secure cloud computing solution
This has full compliance with BSI DISC PD0008, Customs and Excise, Inland Revenue, FSA and industry regulatory bodies
It improves business contingency and reduce risk
Expandable web document management solution
Easy multi location access to documents and files

Find out more about FileStore Online

For more information about FileStore Online - web document management please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Business solutions

Free Whitepapers

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FileStore Software

Value exceeds cost

"The cost of implementing this has been minimal compared to the value it provides."

Bespoke Solutions

"the final solution they ...(DCS)..implemented was completely matched to what we wanted to achieve."

Products
Solutions

Kofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

FileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

Document management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

Invoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes.

sales processing Sales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automation Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

Case management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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