Fleet Support Group Sees Benefits of Automating Invoice Management

(June 2011)

Fleet Support Group is one of the largest independent vehicle management companies in the UK and receives about 120,000 supplier invoices per annum. The time spent in processing paper invoices was inordinately long and they decided to investigate ways to speed this up.

Based on experience and proven ability to provide a complete invoice automation solution - DCS was chosen to install an on-premise solution for scanning, capturing, indexing and automatic classification of all incoming invoices and credit notes.

The invoice management solution integrates with the existing ERP system and Microsoft’s SharePoint enabling straight through processing of matched invoices and automated routing of exceptions to the right business approvers.

Fleet Support Group has been able to reduce the manual effort spent in processing invoices by 9 hours per day resulting in significant savings in overheads. In addition, their accounts payable process is now more streamlined and efficient and the number of queries from suppliers has reduced by 50%.

Fleet Support Group aims to achieve a paperless office and in line with that the scope of the project has been expanded to capture other types of documents such as MOTs and service documents as well.

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