Mailroom Automation Solutions

DCS's mailroom automation solutions allow you to capture, route and process important information as soon as it enters your business by merging multiple channels into a single traceable information handling process.

Data Capture Solutions - Document Management Software, Services and Solutions

Document Management Solutions

Businesses view and process thousands of documents every day and storing and managing these documents can be time consuming and costly.

Business Process Automation Solutions

Every day businesses have to process information which, when done manually, can take a considerable amount of time such as client account opening, invoice processing and expense submission and approvals.

Human Resources Solutions

DCS's solutions for HR departments focus around improving the management and compliance problems of your employee files and records.

Records Management Solutions

DCS's records management solutions allow companies to implement a full lifecycle management of their key business records.

Governance, Risk management and Compliance Solutions

Businesses are increasingly being more closely monitored and regulated so it's vital that correct procedures and best practice guidelines are followed to ensure your company operates in accordance with regulations, laws, best practice standards and contract obligations.

Survey Finds SharePoint Users Security Lax

24/01/2012

Cryptzone Survey finds almost half of SharePoint users disregard the security within SharePoint putting sensitive or confidential documents at risk.

A recent survey has found that Microsoft SharePoint users are aware of the risks that exposing sensitive data can cause to their organisation, yet unbelievably they are using the collaboration tool as an excuse to take a lax approach to data security.

The study, sponsored by Cryptzone - the IT threat mitigation experts, discovered that while 92% of respondents understood that taking data out of SharePoint made it less secure, 30% were willing to take the risk stating they were "Not bothered if it helps me get the job done".

Thirty four percent confessed they never really thought about the security implications of SharePoint, while incredibly 13% believe protecting company data is not their responsibility.

When examining users' handling of sensitive or confidential information, a worrying 45% of SharePoint users said that they disregard the security within SharePoint and copy sensitive or confidential documents from the collaboration tool to their local hard drive, USB device or even email it to a third party.

The main reasons for copying documents from SharePoint were either to work from home (43%) or share it with third parties who don't have access to the tool (over 55%).

Clearly as Daniel Nilsson, data loss prevention expert at Cryptzone points out, "Rather than ignoring what's happening, steps need to be taken that recognize the increasing porosity of the perimeter and allow the workforce to harness the power SharePoint offers without compromising security."

He added, "My biggest issue is with snooping administrators. Trusted individuals that behave in such a way should be kicked out of their jobs and never allowed to work in IT again".

To download the SharePoint Security Survey Results visit: http://www.cryptzone.com/sharepoint-security-survey

Using DCS to implement SharePoint Services

DCS have developed scanning and data capture integration with Kofax Capture to allow departmental or global enterprise scanning and capture solutions to be added to SharePoint giving you the capability to intelligently capture and route paper information.

Our SharePoint technical teams are instantly available both on-shore for close client interaction and off-shore for larger customisation and development projects at a low cost.

Plus by working with DCS you gain access to a wealth of existing SharePoint knowledge, site parts, dashboards, reports and SharePoint templates.

DCS Business Solutions and Services

For more information about Data Capture Solutions Business services including SharePoint implementation please call us on 01753 616720 or complete our contact form for a fast, tailored response.

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Value exceeds cost

"The cost of implementing this has been minimal compared to the value it provides."

Time Savings

"Handling supplier payment queries now takes far less time as we can immediately see where invoices are in the approval process."

Products
Solutions

Kofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

FileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

Document management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

Invoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes.

sales processing Sales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automation Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

Case management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

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