Mailroom solutions
Mailroom
Are you still relying on less efficient manual paper routing processes to convey mail from one location to another for processing? Digital mailrooms offer significant savings.
DCS automated mailrooms are provided in many different ways. The mailroom facility can sit within your existing offices, or we can provide fully hosted systems which can be accessed from any site or we can supply a fully managed outsources mailroom service.
Reduce overhead costs within your mailroom function by using a digital or semi automated solution with post being stored and accessed electronically.
Savings from DCS Mailroom Solutions:
- Reduced costs from your mailroom facility
- Reduce costs on postage
- Save significant costs on photocopying
- Convert overhead costs into 'per click' charges
Benefits of Mailroom Solutions:
- Mail processing is faster
- Better traceability
- Greater business flexibility and agility
- Improved reliability
Want to know more on mailroom? Contact DCS for a demo and case studies on how companies have made huge savings with digital mailroom solutions.
Kofax Capture
Capture incoming mail details from post, emails, fax and other media.
FileStore EDM
Centrally store all your mail and retrieve them quickly with secure, browser-based access from any location.
FileStore BPM
Automate back office operations such as HR, accounts payable
and order tracking by defining the workflow in a graphical tool and monitor progress through dashboards.
Document management
Centrally manage all sales, purchasing documents, proof of
delivery and shipment orders with secure shared access for regional or
international offices.
Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored work flows with easy integration into ERP, CRM and
line of business systems.
Case management
Securely record all transactions and communications with
each client, partner or customer in quickly accessed case files allowing you to
resolve day-to-day issues with minimum delay.
Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal
and compliance regulations could cost you a lot in storage space and manual
effort required in retrieving information.
HR File Scanning
Manage all HR documents such as payroll and staff records efficiently and at reduced cost with HR document management systems.
Invoice Processing Outsourcing
Manage large volume of invoices and payments online by matching or reconciling invoice information with purchase orders, good received or proof of delivery notes.
Sales Order Prosessing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.
POst Room Scanning
Automated mailroom systems to efficiently route incoming mail, fax, email and phone calls to the appropriate staff. Seamless integration with CRM and accountancy software
Find out more about DCS solutions and services
For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.
20% reduction on costs
As a direct result we now have much better customer response times and a 20% reduction in claim handling costs.
Mailroom outsourcing
"DCS handle all of our claim processing, legal transactions and cheque banking now which amounts to around to 5,000 letters per day."
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