VRS (Virtual ReScan)

You have purchased a scanner because capturing the information from paper documents and forms is an important part of your overall information management strategy. Now how do you maximize your scanning productivity?

VirtualReScan® is the answer. Patented VRS technology from Kofax ensures that your scanning is as efficient and easy as possible, while also improving both the quality of the scanned images and the automated capture of information from your paper documents and forms. The result is lower scanning costs, lower data entry costs, and faster access to your information.

You handle a wide variety of documents and forms. Some are on colored paper, some are unusual sizes, some are hard-to-read carbon copies and some are photocopies of photocopies.

If you feed a stack of these documents into a standard scanner, some of the images will be too dark, too light, crooked or otherwise illegible. These images are unacceptable for compliant archives and almost useless for automated business processing. That means you need data entry operators to manually key in and correct the poor results, or you need to rescan the documents to get better images, or both.

You can improve your chances of getting good images by carefully preparing your documents before scanning. That means manually separating color documents from black and white, organizing them by size and condition, removing blank pages and rotating pages so they are all oriented in the same direction. Then you manually adjust the scanner settings for each type of document, scan them and then rescan them – possibly multiple times – until you get each one right. If you get it right.

Reduced Document Preparation

VRS starts by driving down the need for manual document preparation. If you put a document into the scanner backwards or sideways, VRS can automatically rotate the image right-side-up. If a smaller document is fed crooked into the scanner, VRS can automatically straighten the image. If a stack of documents includes a blank page, VRS can automatically delete the blank page. Just pile the pages into your scanner, and let VRS handle the prep for you.

Intelligent Color Handling

VRS uses your own business rules to make intelligent decisions about color documents, so you don’t have to separate them from black and white documents before scanning. You can set VRS to retain a color image when it detects an important color highlight or logo, while converting other documents to black and white. And VRS can convert scanned color backgrounds to a single solid color, reducing the file size for the color image.

Improved Image Quality and Information Capture

Beyond just reducing document preparation, VRS automatically examines every image from your scanner and adjusts it for the best image quality possible. No more struggling with scanner settings. No more costly and time-consuming rescanning of difficult documents. Scanning really does become as easy as pushing the Scan button.

VRS makes every step of your information capture system work better and faster. In fact, a Doculabs study found that the high-quality images produced by VRS improve OCR accuracy by nearly 35% - dramatically reducing the need for costly manual data entry and correction.

And by making high-quality scanning so easy, VRS helps you reduce costs even more by enabling distributed information capture without dedicated scanner operators. By capturing documents at the source, you save the costs and delays associated with shipping documents to a central scanning facility.

VRS Features

Further summary information on Kofax VRS

If you'd like to find out more about Kofax products, please call us now on 01753 616720 or e-mail us with your particular requirements.