On the surface, automated forms processing appears to be a perfect solution to manual data entry. Dig a little deeper, and the cost of setup, deployment and on-going maintenance stops you in your tracks. Ascent Xtrata™ provides affordable forms processing technology that you can set up in hours, not days. Gone is the need to draw boxes, manually set background dropout or registration.
Xtrata using a single screen to manage
the sample pages and forms setup of a multi-page form. Click
the screenshot to view an enlarged picture. Use Ascent Xtrata to easily identify zones and assign sample pages. Click the screenshot to view an enlarged picture. |
Ascent Xtrata can even let you bypass most manual template design, registration and classification for new forms. Use its Unattended Mode to scan multiple structured forms and it will automate most aspects of adding a new form to the system. Ascent Xtrata doesn't require a production scanner for template design or distributed scanning.
How many times has someone made a "few quick copies" of a form until the new batch arrives from the printer? And how often have those forms failed, along with the forms from the new print run? Or maybe the forms begin to fail because of normal scanner wear and tear. Subtle changes such as these typically require template adjustments. Ascent Xtrata is designed to adjust to these changes with no manual intervention, keeping forms flowing smoothly with little or no template maintenance. It can resolve scaling and shift errors of +/- 2%.
You invested in a forms processing system to
automate manual processes. However, every time a form fails or
extraction is off, a human must intervene and the process is
no longer automatic. Not only does the manual intervention slow
down the workflow, it opens an opportunity for errors. Ascent
Xtrata reduces the number of forms and fields requiring manual
management. Even better: it learns from mistakes and corrects
them automatically on future documents.
Ascent Xtrata is built on the industry-leading Ascent platform for information capture. Combine Ascent Xtrata with Ascent Capture and you have a powerful single-source solution for forms processing and document capture. Ascent's legendary ease-of-use, scalability and compatibility with a wide range of scanners and applications means you can tailor the system to meet your specific needs. You can use simple paper capture devices such as scanners, digital copiers and fax servers, and you can extend the system to capture forms and documents directly from remote offices.
If you'd like to find out more about Kofax products, please call us now on 01753 616720 or e-mail us with your particular requirements.
Kofax Capture
Capture the usable data from bills of landing, proof of
delivery, goods received notes, invoices or credit notes for immediate access
on your systems.
FileStore EDM
Centrally store all documents - BOL, POD, GRN, sales,
purchasing or vehicle documents and retrieve them in seconds with secure,
browser-based access from any location.
FileStore BPM
Automate back office operations like HR, accounts payable
and order tracking processes by simply defining the workflow in a visio based tool
and monitoring progress through dashboards.
Document management
Centrally manage all sales, purchasing documents, proof of
delivery and shipment orders with secure shared access for regional or
international offices.
Invoice management
Manage large volume of invoices and payments online by
matching or reconciliation of invoice information with purchase orders, good
received or proof of delivery notes.
Sales order processing
Speed up your order processing function, track orders more
effectively and deliver more responsive customer service.
Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and
line of business systems.
Case management
Securely record all transactions and communications with
each client, partner or customer in quickly accessed case files allowing you to
resolve day-to-day issues with minimum delay.
Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal
and compliance regulations could cost you a lot in storage space and manual
effort required in retrieving information.
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