Sarbanes Oxley SOX

Sarbanes Oxley Act of 2002

Sarbanes Oxley SOX or the Sarbanes Oxley Act of 2002 is legislation in response to the financial scandals of Enron and Worldcom. The SOX legislation is designed to protect shareholders and the general public from any fraudulent practices or accounting errors in an organisation.

The act is administered by a body called the Securities and Exchange Commission (SEC). The SEC sets deadlines for compliance and publishes rules on requirements.

Sarbanes-Oxley defines which records are to be stored and for how long. It does not specify how a business should store records and companies such as DCS can advise and help with this.

The Sarbanes-Oxley Act (SOX) states that all business records, which includes electronic records and electronic messages, must be saved for "not less than five years."

The consequences for non-compliance can be severe and include fines, imprisonment, or both.

Implementing SOX

Businesses are increasingly faced with the challenges of creating and maintaining a corporate records archive that satisfies the requirements of SOX legislation in a cost effective manner.

DCS can help in a variety of ways ranging from consultancy and planning a strategy of dealing with records archiving and we can provide systems and solutions to help archive all records which comply with SOX.

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

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Bespoke Solutions

"the final solution they ...(DCS)..implemented was completely matched to what we wanted to achieve."

Volume processing

"DCS have so far processed over 1 million customer case file documents for us."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

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Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610