Mailroom Automation Solutions

DCS's mailroom automation solutions allow you to capture, route and process important information as soon as it enters your business by merging multiple channels into a single traceable information handling process.

Data Capture Solutions - Document Management Software, Services and Solutions

Document Management Solutions

Businesses view and process thousands of documents every day and storing and managing these documents can be time consuming and costly.

Business Process Automation Solutions

Every day businesses have to process information which, when done manually, can take a considerable amount of time such as client account opening, invoice processing and expense submission and approvals.

Human Resources Solutions

DCS's solutions for HR departments focus around improving the management and compliance problems of your employee files and records.

Records Management Solutions

DCS's records management solutions allow companies to implement a full lifecycle management of their key business records.

Governance, Risk management and Compliance Solutions

Businesses are increasingly being more closely monitored and regulated so it's vital that correct procedures and best practice guidelines are followed to ensure your company operates in accordance with regulations, laws, best practice standards and contract obligations.

The Freedom of Information Act 2000

What is the Freedom of Information Act?

The Freedom of Information Act 2000 or Freedom of Information Bill deals with the rights of individuals and organisations to have knowledge and access to any information that is kept relating to themselves.

With regards electronic records management, many parts of the Freedom of Information Act 2000 came into force on January 2005. Many businesses and organisations in the UK are now legally required to ensure their business practices conform to the requirements of the FOI (Freedom of Information) Act.

As a UK company specialising in electronic data management, data processing and file storage, DCS is experienced in dealing with and implementing data management solutions that ensure compliance with the Freedom of Information Act.

To help explain some of the requirements, timescales and ways of achieving compliance with the Freedom of Information Act, DCS have produced a free whitepaper on the Freedom of Information Act.

Download free whitepaper on the Freedom of Information Act 2000

The Freedom of Information Act Whitepaper discusses the following in more detail:

The principles behind the Freedom of Information Act 2000
Those in the UK affected by the Freedom of Information Act.
The timescales for complying with the requirements of the Freedom of Information Bill, and the January 2005 deadline.
Exemptions
Ways of complying with the Freedom of Information Act.
Implementing a publication scheme (and defining what is a publication scheme)
Records management in practice
A system review.

Contact DCS on 01753 616 720 for further information regarding implementing electronic records management systems that comply with the Freedom of Information Act.

Business solutions

Free Whitepapers

Recent News

Survey Finds SharePoint Users Security Lax
Cryptzone Survey finds almost half of SharePoint users disregard the security within SharePoint putting sensitive or confidential documents at risk. A recent...

Fujitsu's Z-Generation to Revolutionize Business Scanners
Fujitsu company PFU Imaging Solutions, Europe's market leader in document scanners for professional users, is now expanding its Scan-to-Process strategy by...

Kofax Mobile Capture Extends Capture Enabled BPM
Patent Pending Capture Software Allows Users to Initiate Business Processes Via Smartphones and Tablet Computers Kofax has announced the launch of Kofax...

Information

Time Savings

"Handling supplier payment queries now takes far less time as we can immediately see where invoices are in the approval process."

Volume processing

"DCS have so far processed over 1 million customer case file documents for us."

Products
Solutions

Kofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

FileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

Document management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

Invoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes.

sales processing Sales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automation Business Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

Case management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

Previous Next

Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610