Document Management FAQs

• Q1. What is document management?
• Q2. Is document management the same as document scanning or document imaging?
• Q3. What is an Electronic Document Management System?
• Q4. What is a Web based document management System?
• Q5. What are the advantages of Electronic Document Management Systems?
• Q6. How does this help document and information management?
• Q7. Is there a Document Management Return on Investment Analysis?
• Q8. Is there a document management systems comparison available?
• Q9. What document management software is available?
• Q10. How can I perform a Document Management Cost Analysis?
• Q11. What types of documents are included within a document management system?
• Q12. What types of organisation can benefit from electronic document management systems?

Q1. What is Document Management?

Document Management involves managing documents at all stages from creation to storage and either archiving or destruction.

Q2. Is document management the same as document scanning or document imaging?

No. Document imaging or document scanning is a method of converting a document such as a paper document, microfilm or microfiche, into an electronic format. Our document scanning faq's page gives more information on document scanning. Document management involves the storage and retrieval of documents and helps with information management within an organisation.

Q3. What is an Electronic Document Management System?

An Electronic Document Management System (EDMS) stores a scanned copy of a document. Most Electronic Document Management Systems use a database to store the scanned documents. Electronic Document Management Systems allow for fast retrieval through indexing systems or searches.

Q4. What is a Web based document management System?

A web based document management system is also referred to as an online document management system. It is an electronic document system that is accessed via the Internet. A web based or online document management system has the advantage of being able to be accessed from anywhere worldwide, and allows for the rapid transfer of documents.

Q5. What are the advantages of Electronic Document Management Systems?

The advantages of using an electronic document management system go beyond the simple cost benefit of faster retrieval times and smaller physical storage spaces. Electronic Document management Systems also offer extra benefits such as efficiency of workflow and information management. This is discussed in more detail in our document management white paper.

Q6. How does this help document and information management?

A document management system can help an organisation with its document and information management by providing a well indexed document storage system from which information can easily be found and retrieved.

Q7. Is there a Document Management Return on Investment Analysis?

Data Capture Solutions have prepared a Document Management Return on Analysis (ROI) tool to help demonstrate the cost benefits of document management systems to your organisation. The cost benefits are discussed in more details in our free document management return on investment white paper.

Q8. Is there a document management systems comparison available?

Data Capture Solutions offer a selection of different document management systems. Any document management systems comparison will depend upon the solution required. Contact us for help in comparing document management systems, and assessing which document management system is best for your organisation. Our document management software website gives further information on the document management systems available.

Q9. What document management software is available?

We offer a selection of different document management software, enabling the best document management product to matched for any solution. Our document management software website gives further information on the document management software products.

Q10. How can I perform a Document Management Cost Analysis?

Data Capture Solutions can help perform a document management cost analysis. We have created a set of simple worksheets for you to fill out to compare the cost of developing an in-house document management system with the cost of purchasing a commercial document management product. You can download the document management cost analysis white paper here.

Q11. What types of documents are included within a document management system?

An electronic document management system can include both documents that have been produced electronically and also documents that have been scanned in.

Q12. What types of organisation can benefit from electronic document management systems?

Electronic document management systems are beneficial in many different market sectors. Examples include engineering where autocad document management enables more efficient and cost effective storage of drawings. Data Capture Solutions have provided government document management systems and are one of the only UK approved suppliers of document scanning services for the MOD, National Archives and the Home Office. For a more detailed description of our document management solutions for healthcare, aerospace, and other market sectors, see our document management for market sectors page.