Data Protection Act

All business that deal with individuals need to operate within the legal constraints of the Data Protection Act.  The Data Protection Act covers computer records and manual records and document management systems can help ensure compliance.

The Data Protection Act includes a set of information standards which define:

  • the amount of personal data you may hold
  • how you ensure the personal data held is accurate and up to date
  • what determines how long you should keep personal data

data protection actDocument management systems help ensure these principles are defined correctly and upheld. Rules can be set to ensure data is only stored for the required amount of time and the correct people have access to this data. DCS's compliance solutions can help ensure all legal legislation such as the Data Protection Act is enforced, and records kept to prove this has been done.

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

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Bespoke Solutions

"the final solution they ...(DCS)..implemented was completely matched to what we wanted to achieve."

Double the invoice volume

"Our accounts payable team can now process more than double the amount of invoices they could previously and we have also reduced the approval process time by 30%."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

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Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610