Post Room Outsourcing

Post and mail rooms in large companies cover the receipt, opening, logging and distribution of all incoming and outgoing mail. This can become a large administrative burden.

Data Capture Solutions Ltd can implement a ‘virtual’ post room function either on or off site by utilising a PO Box number.

We can fully manage all of your incoming mail and scan, log and distribute the scanned mail via email or internet document access systems to individual desktops all within pre-agreed service levels.

Our service reduces both staff costs as well as capital and management costs in implementing a document management solution.

Our document management and scanning products which address your requirements include:

b-Wize Mail
FileStore scans-in all documents that your company receives, even unstructured or handwritten notes, and automatically extracts address, subject, content and date information before automatically routing digital documents using the FileStore EDM system.

Alchemy
IMR Alchemy is an easy to use document and information archive solution. Archive of existing MS Office, scanned documents, drawings, CAD files and HTML data can all be integrated into a single easy to use information access resource either from CD, network or via a webserver.

DCS Scanning Services
DCS provide a wide range of on or off-site scanning services including paper documents, drawings, maps, survey forms, application forms, microfilms and photographs.

DCS currently operate on-site or PO box based outsourced mail processing facilities for many of the UK's largest companies.

We offer instant FTP or internet based document transmittal and a secure handling, storage and disposal service for the paper originals

DCS Data Conversion Services
DCS can provide specialist conversion services from CanoFile, Tape and old document or information management archives into any other format you require.

DCS Data Capture Services
DCS operate forms capture, design and fulfillment services for many Local Authorities which typically are less than 50% of in-house costs.

Typical projects include marketing information capture, survey form processing and even extraction of data from telephone messages !

Outsourced Web Access service to your documents

DCS operate a fully managed webservice enabling to to get remote web access to your scanned documents and other documents for just a small monthly fee per user. We can customise your own home page giving you your own unique 'look and feel' to the website. It can be scaled from 1 to thousands of users.

Case Studies on Document Archiving:

Orange [PDF 208KB]
Mornay [PDF 79KB]
Swiss Life [PDF 75KB]

White Papers on Document Management:

Legal validity of scanned documents [PDF 68KB]
Document Management - ROI [PDF 94KB]
b-Wize mail processing [PDF 116KB]