Local Government Sector Overview

Used by over 50 Local Authorities across the UK, DCS’s solutions and services help local authorities to meet the E-Government Agenda and the DWP’s Performance Standards by centralising storage and electronically scanning, filing and managing council paperwork.

Our FileStore EDM and workflow system can automate business processes involving paperwork, emails, electronic documents and links to external data enabling costs to be minimised and performance targets such BVPI to be met.

DCS’s solutions help to reduce manual administrative tasks, such as filing and application processing, by replacing paper-based systems with an electronic version. Staff are able to view, update and track applications electronically, promoting transparency and information sharing, while improving productivity and efficiency.

How can our document management and scanning services help local government?

• Scanning backfiles of local government records
• Meeting BVPI targets
• Reducing 'purchase to pay' costs
• Meeting targets and tracking requests under the Freedom of Information Act
• Enabling information sharing between work units
• Allow records to be treated as corporate assets rather than personal data
• Improving co-ordination between paper and electronic information
• Maintaining confidentiality whilst legitimately freeing

DCS Solutions to local government document management requirements:

DCS has produced a coordinated set of solutions and services which address all of the above points and comply with current government guidelines for electronic record archives.

DCS's experience covers the implementation of EDM and BPM systems at many local government sites and the provision of on or off-site scanning services to dramatically reduce administrative staff time.

DCS are registered with the DPA for the processing of records and are an approved public scanning contractor for the National Archives and many other Government departments.

Further Information on our document management services:

Document Capture and Scanning Software

• Kofax Capture - Distributed scanning
• Kofax Express - Batch scanning
• Kofax Transformational Module - Convert documents into structured electronic data
• Kofax e-Transactions for Invoices - Invoice Software

Information and Document Management Software

• FileStore - Enterprise document management software
• FileStore Online - Web based document management service
• Alchemy - Document archiving software

Business Process Management Software

• FileStore BPM - Business process management & workflow software

Outsource Services

• Document scanning
• Drawing scanning
• Microfilm scanning
• Data capture / Keystroke entry
• CAD Digitising
• Invoice Processing and capture - Automate your accounts payable processes
• Purchase order management - Automate and control your procurement processes
• Mailroom outsourcing - Outsource mail collection, handling and distribution