Data Capture Solutions Ltd – proven expertise in construction document scanning.

Document Management for Construction Industry

DCS provide document management solutions for construction companies of all sizes, enabling efficiency gains and cost savings.

Architects, Civil Engineers, Quantity Surveyors and building contractors all produce large volumes of both design, specification and maintenance documentation. The documents range from drawings, A4 paper, microfilms through to CAD and other design files.

DCS can help scan and digitise these documents which can then be accessed easily using sophisticated searching algorithms.

We can provide either online solutions using web based access or cloud technology, or can supply the FileStore EDM product for use on your servers

Coordinate Your Project Information

Our document management solutions and bureau scanning services enable all these different forms of information to be managed in a coordinated way even between remote offices. This also includes emails and other other document centred processes such as information issue to consultants and invoice/stage payment processing

Our FileStore EDM solution can coordinate the total project management requirements of your company and make sharing information between clients and consultants/contractors easy and secure.

Construction companies who use our services include:

Bovis

WS Atkins

Hyder

Seddons

AMEC

Over 30 Local Authorities

BAA Facilities/EIC

document management Reduces storage Costs
Dramatic reductions in document storage and management costs. This applied to both current documents and archive documents.

document record finding Reduces time to find information
Reduced time locating information gives better productivity and lower staff costs.

business automation Reduced operational costs
More efficient transactional processing results in lower operational costs, especially of mail handling and invoicing.

document management cloud No capital costs
A cloud or SaaS solution means no capital costs and you simply pay for the service as you use it.

document management cost effective Simple per document user charge
For businesses with variable demand we can bill on a per document basis, so you only pay for what you use.

Governance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

document management Improved Staff Productivity
Team members can quickly search and find documents so increased staff productivity.

Compliance
Easy to show compliance with new business legislation.

Manage legacy applications
Using document imaging legacy applications can be integrated at minimal cost.

secure document storage Secure Document and Data Storage
As an ISO27001 certified company, our SaaS / Cloud solution provides you with a safe and secure storage solution within the UK.

secure document management Security Control
Authorised and access permissions ensure your documents are only accessed by authorised staff or team members.