Compliance
Virtually all companies now have to comply in one form or another with legal, industry or internal regulations.
Typical regulatory and compliance drivers include:
- Sabanes Oxley / Patriot Act
- Anti money laundering and FSA regulations
- Data protection act Freedom of information act
- HM Customs & Inland Revenue
- Industry regulations
- Internal QA procedures & SOPs
In some cases failure to comply can result in prison sentences or large fines for company directors. This generally acts an a major incentive to ensure that compliance is achieved. The cost of compliance though can be very high and typically involves cross department/group checks and controls along with regular external audits.
The word 'audit' typically illicits a painful response from most managers and audits generally involve a detailed inspection of all business documents, procedures and exceptions. Keeping a suitable archive of these can be a real pain for most businesses and usually it results in even more paperwork being stored.
How can our solutions help your compliance or regulatory department ?
DCS have a proven expertise in helping deliver solutions to resolve your regulatory and compliance problems and to enable organisations to improve and develop their procedures to match 'best industry practice' standards such as BS BIP0008 (Legal admissibility) or ISO15489 (Records management).
Typically DCS will provide:
- An initial assessment of what regulations are applicable
- Which are mandatory and which are recommended
- Gap analysis against current situation
- Recommendations for compliance
- Implementation of software and/or services if applicable
- External audits against BS BIP0008 or ISO15489, etc
- Ongoing support and assessment
Further Information on our compliance and regulatory solutions:
Document Capture and Scanning Software
- Kofax Ascent Capture - Distributed scanning
Information and Document Management Software
- FileStore EDM - Web based enterprise document management software
- BS BIP0008 compliance module - Legal admissibility of electronic documents
- ISO15489 compliance module - Records management
- Legal discovery module
- Active compliance module
Business Process Management Software
Outsource Services
- Document scanning
- Drawing scanning
- Microfilm scanning
- Data capture / Keystroke entry
- CAD Digitising
- Mailroom outsourcing - Outsource mail collection, handling and distribution
- FileStore Online - Web based document management service
