Purchase order system

An electronic purchase order system enables you to create, approve and manage your purchase order and invoice processes. Web-based purchase order systems include important security, notification, SOX compliance, management and reporting features so the purchase requisition process is managed efficiently.

Purchase order systems can automate the entire procurement process including Purchase Management, Invoice Processing and Business Transactions as well as Order Matching, Recurring Invoice Matching and Document Archiving. It facilitates electronic workflow, revision, cost allocation and approval of purchase invoices and the transfer to the accounts payable (AP) system.

Purchase order and invoice matching automates contract-based purchase invoices. The module automatically matches the invoice with the contract and transfers matched invoices directly to accounts payable. If the invoice does not match the contract, it is sent to the pre-designated person for approval.

Purchase order and invoice systems provide electronic access to vital information in an instant. Stored documents, such as purchase order forms, reports, invoices and statements, are immediately available for search and retrieval. The flexibility and scalability of these systems allows you to distribute services geographically, to meet the needs of your remote offices. Time consuming tasks such as manual filing of paper and searching for misplaced documents are eliminated.

Document archiving allows you to capture, index, store, share and easily use computer files of any type including scanned paper. Documents can be added to the system either by scanning or by importing them, in any file format. Larger volumes and recurrent documents, such as general ledger, income statement and invoices, are imported automatically in batches from legacy, ERP and other enterprise applications.