Purchase order software

Purchase order software can automate the entire procurement process: Purchase Management, Invoice Processing, Business Transactions, Order Matching, Recurring Invoice Matching, and Document Archiving.

Software such as BasWare Automated Invoice Processing contains tools for automating purchase order and invoice workflow. It will ease an organisation’s financial process through enhanced automation, lower costs to process purchase orders, and built-in best practices.

Purchase order software enables electronic workflow, revision, cost allocation and approval of purchase invoices as well as transfer to the accounts payable (AP) system.

Purchase order and invoice matching automates the processing of periodic, contract based purchase invoices. The module automatically matches the invoice with the contract and transfers matched invoices directly to accounts payable. If the invoice does not match the contract, it is sent to the pre-designated person for approval.

Purchase order and invoice archiving provides electronic access to vital information in an instant. Stored documents, such as purchase order forms, reports, invoices and statements, are immediately available for search and retrieval. The flexibility and scalability of the system allows you to distribute services geographically to meet the needs of your remote offices. Time consuming tasks such as manual filing of paper and searching for misplaced documents are eliminated.

Document archiving allows you to capture, index, store, share and easily use computer files of any type including scanned paper. Documents can be added to the system either by scanning or by importing them, in any file format. Larger volumes and recurrent documents, such as general ledger, income statement and invoices, are imported automatically in batches from legacy, ERP and other enterprise applications.

For more information on Basware purchase order software see our Basware products section.