Document Scanning

Secure, space-saving, time-saving, high speed, high quality document scanning is the simple cost effective way to store your documents. Sophisticated scanners have the capacity to scan over 500,000 pages per day into almost any format including JPG, TIF, PDF, HTML and OCR. There is special software that can recognise hand-written and computer printed characters, ticks, crosses, bar codes etc, and integrates with other computer applications and databases.

On a single CD ROM you can store up to 3 filing cabinets of paper including invoices, correspondence, documents, books and magazines for easy storage, access and duplication saving the many hours that are lost each week by office workers searching for files and information.

Most companies backup their electronic data but use old-fashioned filing to store vital bits of paper. A devastating fire can cause enormous practical problems for businesses driving some to the wall. CD ROM disks can be duplicated and stored in a number of secure places.

Document Scanning Companies

Document scanning companies will collect your documents direct from your office and once scanned securely shred the documents if required and supply a security certificate as proof. If you do not wish the documents to leave your office, some document scanning companies will provide scanning on site.

Government departments use specific document scanning companies where the security arrangements are audited on a regular basis. Once scanned, documents on CD ROM can be easily viewed or transferred to a webserver for secure password protected access anywhere in the world.

In-house document scanning

Alternatively, it is feasible to undertake the scanning yourself. Leading manufacturers of scanning equipment for business documents include Agfa, Banctec, Bell + Howell, Canon, Contex (large format), Epson, Fujitsu, Imaging Business Machines, Kodak, Microtek, Océ, Panasonic, Ricoh, UMAX, Xerox and VisionShape with Zeutschel suitable for book scanning.

When considering which scanner to buy, you should work out what your average daily volume is likely to be, the type of documents to be scanned i.e. whether double-sided scanning is required, the size and texture of the original paper and whether you require colour scanning. Damaged and delicate documents may also require a flatbed scanner.

Document scanning is a simple, cost-effective time-saving way of sharing information within your organisation while also securing it from fire and flood and even theft. We have listed on the right of your screen links to a number of relevant standards relating to document scanning.