Document imaging

Document imaging and scanning is the simple solution to disseminating information. Transferring images into electronic format saves valuable time normally spent searching through archives or requesting files stored offsite. Companies who utilise document imaging and scanning services become more efficient and responsive to customers by accessing relevant information rapidly, and responding to queries more quickly.

Almost any original of whatever shape or size can be transferred into the digital domain including:

• Documents from size A8 to A0
• Colour or B/W documents
• Form processing and validation
• Manual indexing and validation
• Barcode indexing from databases
• Full or partial optical character recognition (OCR)
• Microfiche
• Microfilm
• Aperture cards
• Combination jackets
• X-Ray film
• COM (computer output to microfilm

Good document imaging will:

• Reduce costs associated with paper storage and photocopying
• Make sharing information between people, offices and continents easy
• Prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.

Document and information management offers:

Intelligent search for instant document retrieval

• Automated OCR and indexing to reduce labour and clerical mistakes
• Comprehensive security to protect digital archives from unauthorised access
• Electronic and image-only documents with user-defined indexes and digital archiving to provide long-term document preservation.

Maximizing the value of information locked in an organisation’s documents requires placing information at the fingertips of decision-makers working in remote offices. Good document and information management gives your people instant access to information at all times of the day and night, allowing your staff to work at peak levels of productivity.