Document imaging management

Most companies, whatever their size are drowning in paper. Twenty years ago it was predicted that we would all be running paperless offices, but desktop printers and the ease of duplication is clogging up offices and preventing staff from accessing vital information.

Good document imaging management will:

• Reduce costs associated with paper storage and photocopying • Make sharing information between people, offices and continents easy • Prevent the disruption of day-to-day business caused by natural disasters such as fire and flood and human misfiling.

Document imaging management offers:

• Intelligent search for instant document retrieval • Automated OCR and indexing to reduce labour and clerical mistakes • Comprehensive security to protect digital archives from unauthorised access • Electronic and image-only documents with user-defined indexes and digital archiving to provide long-term document preservation.

Maximizing the value of information locked in an organisation’s documents requires placing information at the fingertips of decision-makers working in remote offices. Good document imaging management gives your people instant access to information at all times of the day and night, allowing your staff to work at peak levels of productivity.

Document imaging and scanning companies will collect your files direct from your office and once scanned securely destroy the originals if required and supply a security certificate as proof. If you do not wish the originals to leave your office, some imaging & scanning companies will provide the service on site.

Government departments use specific document imaging and scanning companies where the security arrangements are audited on a regular basis. Once transferred, documents on CD ROM can be easily viewed or transferred to a webserver for secure password protected access anywhere in the world.

Efficient document imaging management is a simple, cost-effective time-saving way of sharing information within your organisation while also securing it from fire and flood and even theft. We have listed on the right of your screen links to a number of companies that provide this service.