FileStore SAP Module

FileStores SAP integration module is fully SAP certified and allows data to be parked in SAP ready for ongoing processing.

There are 2 main typical uses of the module, 'late archiving' or 'early archiving' with workflow.

Store with Bar Code (Late Archiving)

Using FileStore SAP your organisation can quickly and easily image-enable its SAP solution environment. Incoming paper documents are first manually checked, entered and posted in SAP. After applying a bar code, the documents are scanned using Ascent Capture. Next, FileStore SAP uses the bar code information to link the scanned image to the corresponding SAP document in the SAP system.

late archiving

Store for Subsequent Entry (Early Archiving with Workflow)

In this scenario incoming documents are scanned as soon as possible in the business process. FileStore SAP automatically transfers the document images to your SAP environment with minimal manual intervention and links them to required SAP transactions - such as FB60 and MIRO. These documents are then assigned as 'work items' in the SAP system that can be manually completed using SAP business workflow.

Additionally, information from the incoming document can automatically be extracted by Ascent Capture. FileStore SAP then seamlessly delivers this information into the work item within the SAP system, dramatically reducing the need for manual data entry.

early archiving

Content Management

Using FileStore SAP, organisations can leverage their existing architecture by using the SAP HTTP Content Server or any other ArchiveLink certified content repository.

The link between the SAP document and the image in the content repository is transparently maintained by SAP ArchiveLink. As a result users can easily retrieve document images from within their SAP solution environment.

content management

Look it Up

The look up feature uses a COM DLL that can be used from any COM-compliant programming language in order to retrieve information from the SAP system. Using this powerful feature, organisations can achieve a higher degree of integration between Ascent Capture and SAP. As such, additional data already stored in an SAP solution can be easily cross-referenced or displayed during validation. As an example the system could check whether a specifi cPO number already exists in the SAP system and which ordered goods are attached to this number.

SAP Certified

FileStore SAP is SAP integration certified and uses the SAP Netweaver Application Server, ensuring support for both SAP R/3 and mySAP ERP 2004.

Configuration Made Easy

configuration made easy

Closing the GAP

FileStore SAP effectively closes the gap between incoming information and your ERP system, frees up your workforce from manual keying and checking tasks and helps you streamline existing business processes.

Key Benefits

  • Secure storage of documents in digital format
  • Reduce manual keying and input errors
  • Reduce physical storage and filing needs
  • Immediately access documents in digital format
  • Eliminate costs for document distribution and copying
  • Retrieve documents faster in case of audit or legal disputes
  • Enable use of advanced workfl ow for business process automation

Technical Specifications

FileStore SAP requires:

  • Ascent Capture 6.1 or higher or Ascent for Invoices 3.6 or higher
  • SAP R/3 version 4.6c, mySAP ERP 2004 (4.7), SAP ECC 5.0, SAP WAS 6.20/6.40), SAP ArchiveLink v4.5
  • Windows 2000 SP4 Pro/Server, Windows XP SP1

Supported Storage Scenarios

  • Store for Subsequent Entry (Early Archiving)
  • Store with bar code (Late Archiving)

Supported SAP Transactions for Store for Subsequent Entry

  • MIRO / FB60 / MIR7 / FV60* (FV60 only supported for mySAP ERP 2004)
  • Please contact your local DICOM offi ce for additional transactions

Supported Output Formats

  • Multipage TIFF
  • Kofax Ascent Capture PDF

Document/Content Management Content

  • All ArchiveLink 4.5 certifi ed content systems, including SAP HTTP Content Server

SAP Integration via:

  • SAP BAPI for retrieving index information from the SAP system
  • SAP solution-based function modules

SAP Modules Supported

SAP Integration via:

  • FI, MM
  • SAP Records Management (via 3rd party component XFT Queue Manager)
  • Additional modules on request (Customisation may be required)

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

Free Whitepapers

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Filestore

Time Savings

"Handling supplier payment queries now takes far less time as we can immediately see where invoices are in the approval process."

Over £250,000 per annum savings

"DCS now handle over 50,000 mail items per day from our EMEA region offices and scan, classify and route them via our SharePoint system direct to the relevant staff who process them. This alone has saved us over £250,000 per annum in back office admin costs.."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610