FileStore SAP Module

FileStores SAP integration module is fully SAP certified and allows data to be parked in SAP ready for ongoing processing.

There are 2 main typical uses of the module, 'late archiving' or 'early archiving' with workflow.

Store with Bar Code (Late Archiving)

Using FileStore SAP your organisation can quickly and easily image-enable its SAP solution environment. Incoming paper documents are first manually checked, entered and posted in SAP. After applying a bar code, the documents are scanned using Ascent Capture. Next, FileStore SAP uses the bar code information to link the scanned image to the corresponding SAP document in the SAP system.

Store for Subsequent Entry (Early Archiving with Workflow)

In this scenario incoming documents are scanned as soon as possible in the business process. FileStore SAP automatically transfers the document images to your SAP environment with minimal manual intervention and links them to required SAP transactions - such as FB60 and MIRO. These documents are then assigned as 'work items' in the SAP system that can be manually completed using SAP business workflow.

Additionally, information from the incoming document can automatically be extracted by Ascent Capture. FileStore SAP then seamlessly delivers this information into the work item within the SAP system, dramatically reducing the need for manual data entry.

Content Management

Using FileStore SAP, organisations can leverage their existing architecture by using the SAP HTTP Content Server or any other ArchiveLink certified content repository.

The link between the SAP document and the image in the content repository is transparently maintained by SAP ArchiveLink. As a result users can easily retrieve document images from within their SAP solution environment.

Look it Up

The look up feature uses a COM DLL that can be used from any COM-compliant programming language in order to retrieve information from the SAP system. Using this powerful feature, organisations can achieve a higher degree of integration between Ascent Capture and SAP. As such, additional data already stored in an SAP solution can be easily cross-referenced or displayed during validation. As an example the system could check whether a specifi cPO number already exists in the SAP system and which ordered goods are attached to this number.

SAP Certified

FileStore SAP is SAP integration certified and uses the SAP Netweaver Application Server, ensuring support for both SAP R/3 and mySAP ERP 2004.

Configuration Made Easy

Closing the GAP

FileStore SAP effectively closes the gap between incoming information and your ERP system, frees up your workforce from manual keying and checking tasks and helps you streamline existing business processes.

Key Benefits

• Secure storage of documents in digital format
• Reduce manual keying and input errors
• Reduce physical storage and filing needs
• Immediately access documents in digital format
• Eliminate costs for document distribution and copying
• Retrieve documents faster in case of audit or legal disputes
• Enable use of advanced workfl ow for business process automation

Technical Specifications

FileStore SAP requires:

• Ascent Capture 6.1 or higher or Ascent for Invoices 3.6 or higher
• SAP R/3 version 4.6c, mySAP ERP 2004 (4.7), SAP ECC 5.0, SAP WAS 6.20/6.40), SAP ArchiveLink v4.5
• Windows 2000 SP4 Pro/Server, Windows XP SP1

Supported Storage Scenarios

• Store for Subsequent Entry (Early Archiving)
• Store with bar code (Late Archiving)

Supported SAP Transactions for Store for Subsequent Entry

• MIRO / FB60 / MIR7 / FV60* (FV60 only supported for mySAP ERP 2004)
• Please contact your local DICOM offi ce for additional transactions

Supported Output Formats

• Multipage TIFF
• Kofax Ascent Capture PDF

Document/Content Management Content

• All ArchiveLink 4.5 certifi ed content systems, including SAP HTTP Content Server

SAP Integration via:

• SAP BAPI for retrieving index information from the SAP system
• SAP solution-based function modules

SAP Modules Supported

SAP Integration via:

• FI, MM
• SAP Records Management (via 3rd party component XFT Queue Manager)
• Additional modules on request (Customisation may be required)