FileStore Change Control Module

FileStore's change control module allows detailed control of revisions to documents, tracking of versions and issue history.

Any form of electronic document can be made subject to a mandatory change control process which would typically include:

• Check out of FileStore for editing
• Editing of document
• Routes for approval / comment
• Making amendments
• Issue of final version for sign off approval
• Issue of new revisions
• Changing status of 'Master' version
• Automatic email notification to subscribers

Approval requests and issues can be coordinated via a format workflow using the optional FileStore BPM module. This allows very complex change requests to be manged and for interested parties to be automatically notified for their approval before final release.

Document issues are recored to both external and internal staff along with date, version and issue notes. With the optional MailStore module, FileStore can even record that an external person has received and opened the email issue thereby giving a positive 'proof of receipt'.

If a formal signature ids required on the document then FilesStore's Digital Signature Module can be used to provide a legally valid approval to the document complete witha visual handwritten signature at the bottom.