Full Text Search Module

What is FileStore Full Text Search?

FileStore Full Text Search makes the data locked in your documents including scanned documents, faxes, emails, MS Office files, PDFs to become instantly searchable at text level.

Typical uses for Full Text Search include:

  • Case file management
  • Research
  • Indexing hard to classify documents
  • Adding value to an existing document archive
  • Police or forensic work
  • Legal discovery projects

What does FileStore Full Text Search do?

Documents can be indexed automatically at the same time as being added to the FileStore server. Users can then have access to every document keyword or phrase.

Security measures ensure that users can only search documents text they are authorised to view.

Power users can access of 20 full text search options including:

  • Fuzzy search
  • Synonym/concept/thesaurus
  • Boolean (and/or/not)
  • Natural language relevancy ranking
  • Keyword density, frequency and rarity
  • Positional scoring
  • Phrase, phonic wildcard, proximity
  • Stemming, numeric range and user definable

Full Text search uses an easy to use search interface, which also helps the non-expert user find what they want quickly. In addition results are displayed in a format similar to an internet search engines.

Benefits and features

  • Makes even unstructured information easy to find.
  • Clear and easy to use search interface
  • Highlights hits in context summary format like an internet search engine
  • Highlights hits within document on the page
  • Allows fast navigation between hits within a document

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

FileStore EDM

Over £250,000 per annum savings

"DCS now handle over 50,000 mail items per day from our EMEA region offices and scan, classify and route them via our SharePoint system direct to the relevant staff who process them. This alone has saved us over £250,000 per annum in back office admin costs.."

£150k processing cost savings

"DCS have reduced our "per invoice" transaction processing costs by 50% and that is after only a few weeks of implementation."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610