FileStore Change Control Module

What is FileStore Change Control?

FileStore's Change Control allows detailed control of revisions to documents, tracking of versions and issue history.

Any form of electronic document can be made subject to a mandatory change control process which would typically include:

  • Check out of FileStore for editing
  • Editing of document
  • Routes for approval / comment
  • Making amendments
  • Issue of final version for sign off approval
  • Issue of new revisions
  • Changing status of 'Master' version
  • Automatic email notification to subscribers

What does FileStore Change Control do?

Change Control allows approval requests and issues to be coordinated via a format workflow using the optional FileStore BPM. This allows very complex change requests to be managed and for interested parties to be automatically notified for their approval before final release.

Document issues are recorded to both external and internal staff along with date, version and issue notes. With the optional MailStore email archiving, FileStore can even record that an external person has received and opened the email issue thereby giving a positive 'proof of receipt'.

Revisions can be defined as major or minor and previous versions are maintained on the system along with a full audit trail of who did what and when.

If a formal signature ids required on the document then FileStore's Digital Signature can be used to provide a legally valid approval to the document complete with a visual handwritten signature at the bottom.

Benefits and features

  • Reduce end to end time and costs of document changes
  • Full and easy tracking of different document versions
  • Audit log of every detail relating to document changes, previous versions, access and issue
  • Easy flagging of latest 'Master' versions
  • Automated and traceable change control process
  • Access available anywhere via web browser

In addition you can easy define approval and workflow routing when teamed with FileStore Business Process Management.

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

FileStore EDM

Volume data conversion

"DCS have so far converted over 200,000 patient record files for our trust from paper to digital format. This is something which we could never have achieved ourselves."

£150k admin cost savings

"We have estimated that in the first year alone DCS's FileStore HR solution has saved us over £150,000 in administration costs alone."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610