Company Certifications

Your business information should always be handled in a way that adheres to industry standards and ensures it is maintained in a way that protects it's security, quality and legal integrity.

With Data Capture Solutions you can feel confident that your business information is in safe hands. DCS are compliant with both international and UK related standards and have regular internal and independant audits that ensure our data solutions and services are optimised for both today's and tomorrow's business needs.

ISO 9000 and ISO 9001

DCS have been ISO9000 accredited since 1997 under certificate GB2072 and we are currently accredited to the latest ISO9001:2008 standard.

ISO 9000 is a family of standards for quality management systems. ISO 9000 is maintained by ISO, the International Organisation for Standardisation.

Some of the requirements in ISO 9001 include:

  • set of procedures that cover all key processes in the business
  • monitoring processes to ensure they are effective
  • keeping adequate records
  • checking output for defects, with appropriate and corrective action in place when required
  • regularly reviews of individual processes and the quality system itself for effectiveness
  • facilitating continual improvement

Since our first external quality audit was conducted in 1997, DCS have not received any non-conformance notes, which we are extremely proud of.

Internal audits

DCS operate monthly internal audits on various areas of our procedures and hold QA meetings to discuss any issues and to find positive solutions as and when required.

We are also externally audited on an annual basis by independent consultants. These audits review how we comply with our documented procedures together with any 'non-conformances'.

Legal admissibility of scanned documents

In addition to our ISO9001 accreditation DCS also comply with the British Standard document BS DISC PD0008, which relates to 'the legal admissibility of scanned documents'.

BS DISC PD0008 lays down a set of stringent procedures, which if adopted, will ensure that any document scanned and managed under it will have a strong legal validity if required for presentation in a Court of Law.

Legal admissibility is especially important where legal, contractual or HM Customs/Inland Revenue documents are concerned.

Find out more about DCS solutions and services

For more information about Data Capture Solutions please call us on 01753 616 720 or complete our contact form for a fast, tailored response.

Business solutions

Business Process Management Document Management HR Solutions Business Compliance Fax Business Outsource  business scanning software Document Scanning

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£150k admin cost savings

"We have estimated that in the first year alone DCS's FileStore HR solution has saved us over £150,000 in administration costs alone."

Fast scanning

"DCS scanned all 3,000 of our employee files and uploaded them to their FileStore HR solution in only 2 weeks."

Document captureKofax Capture
Capture the usable data from bills of landing, proof of delivery, goods received notes, invoices or credit notes for immediate access on your systems.

Filestore EDMFileStore EDM
Centrally store all documents - BOL, POD, GRN, sales, purchasing or vehicle documents and retrieve them in seconds with secure, browser-based access from any location.

FileStore BPMFileStore BPM
Automate back office operations like HR, accounts payable and order tracking processes by simply defining the workflow in a visio based tool and monitoring progress through dashboards.

 document managementDocument management
Centrally manage all sales, purchasing documents, proof of delivery and shipment orders with secure shared access for regional or international offices.

invoice managementInvoice management
Manage large volume of invoices and payments online by matching or reconciliation of invoice information with purchase orders, good received or proof of delivery notes. 

sales processingSales order processing
Speed up your order processing function, track orders more effectively and deliver more responsive customer service.

business automationBusiness Process Automation
Automate routing of enquiries, sales order and other documents through monitored workflows with easy integration into ERP, CRM and line of business systems.

case managementCase management
Securely record all transactions and communications with each client, partner or customer in quickly accessed case files allowing you to resolve day-to-day issues with minimum delay.

complianceGovernance, risk management and compliance
Storing paper POD’s and invoices for 6 years to meet legal and compliance regulations could cost you a lot in storage space and manual effort required in retrieving information.

Contact DCS

Find out more about DCS solutions and services

For more information about DCS and our information management solutions and services please call us on 01753 616720 or complete our contact form for a fast, tailored response.

Our Clients

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Data Capture Solutions LTD, 345 Edinburgh Avenue, Slough, Berkshire, SL1 4TU. UK
Tel: 01753 616720 | Fax: 01753 616721
Company Registration No: 03186665. VAT 62757610