BasWare Automated Invoice Processing software

BasWare Invoice Processing software is a complete electronic invoice processing solution for global enterprises. It allows both direct scanning of invoices into the system and electronic receiving of invoices from an Internet billing service. Scanned invoices are interpreted by using a powerful Optical Character Recognition (OCR) function and linked to supplier information extracted from accounts payable, reducing considerably the error-prone re-keying of information. Received invoices are matched to purchase orders (PO) and transferred directly for payment. Only invoices with discrepancies are sent to workflow for approval.

Create an order

Goods receipting

Scanning invoices

BasWare Invoice Processing can collate and deliver the invoice and supporting documents directly to employees anywhere in your organization for on-line authorization. An e-mail notification with a hyperlink to the invoice will prompt the employees into action speeding up the workflow. The system tracks the status of each invoice, monitors time scales and issues e-mail reminders if the invoice is not processed within an acceptable time frame.

Routing invoices

Approving invoices

Once the reviewing, approval and accounting codes are completed, the invoice is automatically sent to the accounts payable department for final review and transfer to accounts payable and accounting systems. All information related to the invoice, including attachments and comments, is collected during its e-mail workflow, creating a complete and easily accessible electronic invoice archive.

Invoice monitoring

Administration