BasWare Document Archiving

Flexible and easy to access document archiving software

In order to fully benefit from e-business solutions, you must have full and easy access to all information. BasWare Document Archiving provides electronic access to vital information in an instant. Stored documents, such as reports, invoices and statements, are immediately available for search and retrieval. The flexibility and scalability of the system allows you to distribute services geographically to meet the needs of your remote offices. Time consuming tasks such as manual filing of paper and searching of misplaced documents are eliminated.

BasWare Document Archiving allows you to capture, index, store, share and easily use computer files of any type including scanned paper documents. Documents can be added to the system either by scanning or by importing them in any file format. Larger volumes and recurrent documents, such as general ledger, income statement and invoices, are imported automatically in batches from legacy, ERP and other enterprise applications.

Benefits of Document Archiving software

• Automated and streamlined archiving
• Easy access from anywhere in an organization
• Fast and easy retrieval of documents
• Full-text search
• No lost files
• Improved security
• Reduced need for storage space
• Electronic archive

Functional features of BasWare Document Archiving software

The fast search and retrieval functionalities of BasWare Document Archiving allow users to locate documents quickly, easily and accurately without leaving their desks. Storing and finding documents is accomplished by using the familiar hierarchical tree structure. In addition to this, documents are organized according to time and organization unit. Optical Character Recognition (OCR) and text index services provide a full-text search functionality that allows employees to retrieve documents by any word or phrase in the document. All documents can also be easily located with an extensive index search within a certain document group. Computer-generated documents are launched in their native programs and scanned images in imaging programs for viewing and printing.

Summary of the functional features of BasWare Document Archiving Software

• Package application
• Extensive search functionality:
• Time and organization dimensions
  • Full-text (OCR)
  • Indexes
  • List all by document groups
• Fast and easy retrieval
• Secure access
• Document confidentiality by user-rights
• Integration to legacy, ERP and other enterprise applications for automated archiving
• Stores scanned paper documents as well as any computer-generated documents.